Business _Let's Talk To Valentis
- 020 3371 8844
- info@valentis.co.uk
Specialist Advisory
Logistics accounting, a specialised form of financial management, is crucial for businesses in the transport, freight forwarding, warehousing, and customs sectors. Unlike traditional accounting, it must navigate through the unique challenges of fluctuating fuel costs, customs and VAT, multi-currency transactions, deferred tax liabilities, and other relevant factors.
At Valentis, we offer bespoke logistics accounting services for freight operators, supply chain groups, and distribution businesses across the UK. Whether you’re managing international shipments, bonded warehouses, or customs declarations, we’ll ensure your numbers travel as smoothly as your cargo.
Logistics companies face a unique financial landscape. We help directors, finance managers and business owners with:
Freight VAT accounting and import/export VAT reconciliation
Postponed VAT accounting (PVA) and duty deferral management
Job-based profitability tracking and cargo costing
Currency conversion and FX gains/losses analysis
Multi-country entity consolidation and reporting
Fleet depreciation, leasing, and CAPEX modelling
Warehouse asset amortisation and storage cost reconciliation
Freight forwarders managing BIFA or FIATA compliance
Hauliers, couriers, and pallet distribution companies
Port-based operators and bonded warehouse businesses
Customs clearance agents and international logistics providers
eCommerce fulfilment centres operating cross-border
We support logistics clients in applying for and accounting for PVA, ensuring proper entry into their monthly VAT returns. This not only reduces cash flow pressure but also significantly enhances audit readiness, providing you with the confidence that your financial reports are accurate and compliant.
We also liaise with customs agents and HMRC to resolve errors in customs documentation or address border delays, ensuring your financial reports remain accurate and compliant with HMRC regulations.
Our logistics accounting packages are designed to seamlessly integrate with Xero, QuickBooks, and sector tools such as Sage, Access Delta, or freight-specific ERPs. This ensures that you can continue using the tools you’re familiar with, providing a sense of ease and reassurance.
We automate supplier invoice capture, fuel card reconciliations, and driver payroll while delivering board-ready dashboards for gross margin, profit per load, and depot performance.
UK-based accountants who understand freight & customs
Real-time dashboards for route profitability and fuel cost tracking
Group consolidation for firms with international branches or depots
Tailored support for HMRC inspections and audit readiness
Flexible packages for fleet-based firms and warehousing businessesLogistics accounting focuses on variable costs, customs procedures, and cash flow timing unique to freight and supply chain companies.
Yes. We manage all accounting related to customs declarations, VAT, and international shipment reconciliation.
Not always, but we advise most importers to do so for better cash flow management. Postponed VAT accounting allows you to defer the payment of import VAT, which can significantly improve your cash flow. This means you can use the money that would have been spent on VAT to invest in other areas of your business. We’ll handle the process, ensuring you get the most out of this beneficial scheme. The benefits include improved cash flow, reduced administrative burden, and better control over your finances, empowering you to make strategic financial decisions.
Yes — we integrate with most transportation and warehouse systems
Whether you’re preparing for growth, restructuring your depot network, or simply want better control over logistics spend, we’re here to help. To book a consultation, simply visit our website, complete the contact form, and our team will be in touch with you to schedule a convenient time for the consultation. We’ve made the process as easy as possible for your peace of mind, so you can feel at ease knowing that help is just a few clicks away.
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