Selling online? Stop guessing your margins. We reconcile Shopify, Amazon, and WooCommerce sales with complex gateways, automated VAT, and accurate multi-warehouse COGS tracking.
Managing accounts for cross-border ecommerce brands features a hidden web of micro-transactions. Traditional generalists lack the systems to sync your gross sales against payment gateway reserves (Stripe, PayPal, Klarna), platform fees, promotional discounts, and return refunds. Without real transaction-level reconciliation, finding your exact net cash margins is impossible.
At Valentis, we bridge the technical gap between your platforms and accounting software. We integrate cloud ledgers (Xero) with automated connectors (A2X, Link My Books) to turn thousands of bulk payouts into clean, reconcilable data, while keeping you compliant with EU OSS, UK VAT, and US Sales Tax regulations.
64% of high-volume digital stores look highly profitable on paper, but struggle with serious operational cash flow due to mismatching transaction times or un-reconciled fees.
MANDATORY DIGITAL CONTROL
Sync every platform sale (gross price) against individual gateway charges, delivery fees, and tax splits. Clear up the exact cash arriving in your bank.
COMPLIANCE ALIGNMENT
Automate OSS & IOSS cross-border filings, avoiding double taxation or sudden, expensive clearance demands from European authorities.
Many founders treat digital sales as single entries: importing aggregate cash arrivals directly into Xero. This creates a dangerous error: your bank deposits represent a *net* payout after the platform has deducted various commissions, advertising fees, VAT layers, and returns. If you only log the bank receipt, you are misreporting your actual gross revenue and under-claiming eligible operational expense deductions.
True dynamic commerce accounting is transactional. We dismantle aggregated payouts to separate gross sales, delivery collection, and payment gateway reserves. This keeps your books clean, ensures correct income declarations, and guarantees full compliance under HMRC’s detailed tax audit requirements.
For physical product brands, the biggest obstacle to finding true gross margins is inventory. Simply recording inventory purchases as an immediate expense of that month distorts your financial statements, making you look unprofitable when stocking up and highly margin-rich in retail sale periods.
We reconcile stock levels via systematic Cost of Goods Sold (COGS) tracking. We capture true landing costs (such as basic production, freight shipping, port customs, and warehousing logistics) and only expense them as COGS in the precise month that product sale actually closes, providing highly accurate, board-ready monthly reports.
We configure, track, and file dynamic VAT across multiple borders, using the EU One-Stop Shop (OSS) and Import One-Stop Shop (IOSS) systems. This ensures you pay correct, localized consumer taxes on European sales without registering in multiple distinct nations.
Using automated ledger pipelines, we map aggregate gateway deposits directly back to thousands of individual gross customer orders, adjusting for merchant processing, delivery, and refunds to give you absolute transaction-level clarity.
We configure custom middle-tier connectors like A2X or Link My Books with Xero. This bridges the gap between Shopify, Amazon, or WooCommerce platforms and your accounting system without slowing down your financial ledger.
From high-volume Shopify Plus setups to dropshipping brands, we reconcile Shopify Payments, Shopify Markets, global shipping classes, and app-based discount codes perfectly.
Amazon FBA statement bundles are highly complex. We map referral percentages, FBA warehouse fees, stock storage charges, tax filings, and return offsets seamlessly.
WooCommerce sites rely on self-managed hosting and distinct gateways. We parse separate Stripe, PayPal, and credit card streams into clear corporate ledger files.
Social commerce features rapid volume spurts and specific platform fees. We track commission payouts, creator affiliate fees, and shipping discounts accurately.
Stop importing thousands of single invoices and causing slow ledger syncs. We configure middle-tier connectors (e.g., A2X, Link My Books) to compile daily platform transactions into clean, reconcilable ledger rows securely.
We reconcile complex destination tax patterns, localizing VAT triggers on UK-EU import cycles, customs fees, OSS declarations, and US economic nexus limits to prevent audits.
Get detailed reports detailing gross margin by stock line, channel fees, advertising performance against landing margins, and payout intervals to support business growth decisions.
Our specialized cloud systems link your Shopify, Amazon, and WooCommerce sites to Xero using premium, secure connectors (A2X/LMB), preserving ledger speed.
We review your international delivery locations, sorting cross-border sales into individual UK VAT, EU OSS, and US state-specific taxes securely.
We verify transaction records systematically, mapping previous backend aggregates to clear rows adjusting for delivery rates, refunds, and gateway fees.
Receive your active digital dashboards and detailed margin reports, backed by regular advisory meetings to guide your cash choices.
Yes. We regularly handle European OSS (One-Stop Shop) and IOSS (Import One-Stop Shop) filings for UK sellers. Our systems sort sales by country of receipt and apply correct consumer taxes, avoiding double-taxation on imports.
Absolutely. Dropshipping requires careful profit auditing. We match dynamic supplier invoices (e.g., AliExpress, CJ Dropshipping) in multi-currencies to the exact customer sales dates to track true profit margins after merchant deductions.
These automated connectors prevent ledger slowdowns. Instead of writing thousands of individual orders into Xero, they compile daily payout reports reconciling platform taxes and processing fees, matching bank deposits immediately.
Our clients receive detailed reports monthly, covering gross margins by item, channel performance, and merchant accounts feedback. High-volume brands can choose bi-weekly checks for optimal inventory management.
Setup integrated transaction channels, manage cross-border VAT risks beautifully, and keep your inventory allocations transparent with our specialist advisory services.